As a professional civil celebrant operating as a sole trader in the UK, I am considered a Data Controller under the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018. This means I am responsible for how I collect, use, store, and protect the personal data of my clients.

GDPR Privacy Policy for Maxine Freeman, Professional Civil Celebrant

Last Updated: 23 July 2025

This policy outlines how Maxine Freeman ("I", "me", "my"), a professional civil celebrant, collects, uses, stores, and protects personal data in compliance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

As a sole trader, I am committed to protecting your privacy and handling your personal data with the utmost care and transparency.

About Me (The Data Controller)

Name: Maxine Leigh Freeman

Address: Registered with the ICO

Email: maxine65freeman@gmail.com

ICO Registration Number: ZB935643

What type of information I collect:
I currently collect and process the following information:

Name
Email address
Telephone numbers
Personal details you have voluntarily disclosed in a contact form or questionnaire

How I get the information and why I need it:

The information will be collected in your contract of service and in email correspondence.

I may also receive personal information indirectly, such as a referral from someone who to whom you have given consent.

Under the General Data Protection Regulation (GDPR), the lawful basis I rely on for processing this information is:

(a) Your consent. You are able to remove your consent at any time. You can do this by contacting maxine65freeman@gmail.com

(b) I have a contractual obligation.

(c) I have a legal obligation.

(d) I have a vital interest.

(e) I need it to perform a public task.

(f) I have a legitimate interest.

What I do with the information I have:

The information will be used to enable me to contact you and to deliver a celebrant service.

How I store your information:
Your information is securely stored in my online files.

I keep your personal information for:

The duration of our consultation and ceremony design and then for the 12 months following the delivery of the ceremony.
Or longer with your explicit consent. I will then dispose of your personal information by anonymising my records.

Your data protection rights:
Under data protection law, you have the following rights:

Your right of access – You have the right to ask me for copies of your personal information.

Your right to rectification – You have the right to ask me to rectify information you think is inaccurate. You also have the right to ask me to complete information you think is incomplete.

Your right to erasure – You have the right to ask me to erase your personal information in certain circumstances.

Your right to restriction of processing – You have the right to ask me to restrict the processing of your information in certain circumstances.

Your right to object to processing – You have the right to object to the processing of your personal data in certain circumstances.

Your right to data portability – You have the right to ask that I transfer the information you gave me to another organisation, or to you, in certain circumstances.

You are not required to pay any charge for exercising your rights. If you make a request, I have one month to respond to you.

Please contact me at maxine65freeman@gmail.com or telephone +44 (0)7851 739706 if you wish to make a request.

How to complain:
You can also complain to the ICO if you are unhappy with how I have used your data.

The ICO’s address:          

Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Helpline number: 0303 123 1113